5 Strategies for Creating a “Noise – Free” Transcript

Paper doesn’t make a sound – unless it is being shuffled, rustled, filed, or stacked during a meeting or dictation that is being recorded. “Noise” can come across in a variety of ways on an audio file, and minimizing that noise helps make both a more effective audio recording and a “noise-free” transcript. Implement the five strategies below to keep the “noise” out of the audio and your transcript.

  1. Smile as you talk. Frowning faces and furrowed foreheads reverberating across air waves can become a grating noise like fingernails across a chalkboard.
  2. Use the right equipment. Many recording devices are on the market now. Evaluate a recording device’s features and technical capabilities like microphone range and radius, voice clarity technology, and system interfacing capabilities to make sure the piece of equipment is the right fit for you and your specific audio event. A longtime fan of Polycom® units, TTE CEO Terry Thompson likes their conference phones. And for mobile capture and transcription upload, TTE’s IdeaScribe® app is a great choice.
  3. Embrace quietness. Search for as quiet an area as possible to record your audio. And it’s more than simply being inside or outside – a busy restaurant or office multi-tasking can have just as much background noise as a park bench on Main Street. When you are not the one speaking during a conference call, use the mute feature rather than the hold button to avoid recorded music being played while people are talking.
  4. Avoid office multi-tasking. Microphones can pick up shutting doors, squeaky drawers, scraping chairs, symphonies of paper movement, sticky keyboard keys, and sumptuous feasts. Resist the temptation to multi-task or use the hold button on your phone, and stay engaged with the audio being recorded.
  5. Lose the ums, ahs, and beeps. Filler words like um and ah increase the audio and transcription time. Think through what you are going to say before you speak and be concise. If a moment is needed to think, briefly pause instead of inserting a filler word. And since a phone’s call waiting beep could block out a crucial word at just the wrong time, silence any call waiting signals before you start recording.