Vocal Rhythm: A Key to Success in Real-Time Transcription and Captioning

Great audio for transcription and closed captioning starts with organization and planning, continues with equipment and environment preparation, and then finishes off with a focus on good vocal quality. While a speaker’s vocal quality is important for all transcription and captioning projects, it becomes even more critical to successful real-time transcription and captioning in a live recording environment.
 
For maximum impact in vocal quality, find a good rhythm. Whether the event is flowing smoothly or being interrupted by unexpected noises and malfunctioning equipment, your voice is yours to manage. Here are ideas and action steps to get you started:
 
A good speaking rhythm for real-time transcription and captioning takes into account your natural communication style and the presence of a transcriptionist, and then integrates the two aspects into a successful approach. It is a pace that is not too fast or slow. It is a volume that is not too soft or loud. And it has a cadence that is neither exaggerated, sing-song sounding, or monotone. It is an interesting, yet balanced voice.
 
Silence, words, and movement are also important rhythm components. Incorporating brief contextual pauses, eliminating filler words and sounds, minimizing your own extraneous movements, and appropriate adaption to any background noise are additional ways to manage your voice and create maximum impact in vocal quality. And last but not least, remember to practice good articulation and pronunciation skills to stay understandable on the audio being transcribed and captioned.